Groups & Roles Integration

This documentation offers a step-by-step guide for integrating Skill-mine Admin Portal's Groups & Permissions with the Employee-Manager site.

Roles and permissions are crucial for customizing user access and actions based on their responsibilities and privileges.

This integration ensures proper access levels while upholding data security and confidentiality.

Table of Contents

1. Overview

   • 1.1 Purpose

   • 1.2 Scope

2. Integration Steps

   • 2.1 configuring groups and roles

   • 2.3 Handling Authentication Based on Roles

   • 2.3 Manager Sign-In

   • 2.4 Employee Sign-In

3. Conclusion

1. Overview

1.1 Purpose

• The purpose of this documentation is to guide users through the integration of roles and permissions within the Employee Manager Project.

• This integration ensures controlled access to features and functionalities based on user responsibilities, enhancing security and streamlining interactions.

1.2 Scope

• This documentation covers the configuration of roles and groups, authentication flow setup, mapping role details, and handling authentication based on roles within the Employee Manager Project.

2. Integration Steps

2.1 Configuring Groups and Roles

Step 1: Accessing Skillmine Admin Portal

Start by accessing the Skillmine Admin Portal with administrative credentials. This portal serves as the central hub for configuring user roles and permissions.

Step 2: Navigating to Groups & Permissions

Within the Skillmine Admin Portal, follow these steps to navigate to the "Groups & Permissions" section:

• Log in to the Skillmine Admin Portal using your administrative credentials.

• Once logged in, you should see a dashboard or main menu. Look for an option related to user management or permissions.

• This can vary depending on the specific layout and design of the portal.

• Click on the "Groups & Permissions" option or a similar menu item that relates to user roles and permissions. This will take you to the section where you can configure roles and permissions for the Manager and Employee site or any site.

Refer

Groups & Permissions

Step 3: Refer to Groups & Permissions Document

• It's advisable to refer to Groups & Permission documentation specifically dedicated to configuring groups and permissions.

• These documents can provide additional insights into best practices and specific procedures.

• Be sure to consult any available documentation for detailed instructions on role and permission setup.

Step 4: Defining Roles

Within the "Groups & Permissions" section, you will typically find an option to define roles.

Follow these steps to define roles such as Administrator, Manager, and Employee:

• Locate the option for role configuration or creation.

• Create roles one by one, specifying a name for each role (e.g., Administrator, Manager, Employee).

• It may also be possible to add descriptions or define the responsibilities associated with each role. This can help users understand the purpose of each role.

Step 5: Assigning Permissions

After defining roles, assign appropriate permissions to each role.

Permissions are like the building blocks of access control and specify what actions and functionalities each role can perform.

Here's how to assign permissions:

• For each role you created (e.g., Administrator, Manager, Employee), there should be an option to assign permissions.

• Access this option and select the specific permissions that apply to each role.

• For example, an Administrator might have permissions for user management, while an Employee might have permissions for viewing project data.

• Ensure that you review and configure permissions carefully to match the responsibilities of each role accurately.

Step 6: Creating Groups

To effectively manage user access and ensure consistency, create groups and add users to these groups based on their roles.

Here's how to create groups:

• Within the "Groups & Permissions" section, find the option to create groups.

• Create groups that correspond to the roles you defined earlier (e.g., "Managers" and "Employees").

• Once groups are created, add users to the appropriate groups based on their roles.

• This grouping ensures that users with similar roles have consistent access levels.

2.2 Handling Authentication Based on Roles

1. Role-based Authentication:

   • Define roles for your application. Common roles include "admin," "user," "manager," or any other role that suits your application's needs.

   • Assign roles to users during the registration process or when managing user accounts.

2. User Authentication:

   • Implement a robust authentication mechanism. Common methods include username/password, OAuth, or JWT (JSON Web Tokens).

   • When a user logs in, verify their identity using the chosen authentication method.

3. Role Verification:

   • Once the user is authenticated, retrieve their assigned role from the database or user profile.

   • Ensure that the role information is securely stored and cannot be tampered with.

4. Routing Based on Role:

   • Create routes or endpoints in your application that correspond to different roles. For example, you might have routes for "/admin" and "/user."

   • Use middleware or conditional logic to route users to the appropriate part of the application based on their role after they log in.

5. Role-Specific Access Control:

   • Implement access control measures to restrict users' actions based on their roles. This is often referred to as "authorization."

   • Define what actions or resources each role can access. For instance, an admin may have access to all parts of the application, while a user may have limited access.

   • Enforce these access controls at the route or endpoint level. Middleware can help with this by checking the user's role before allowing them to proceed.

6. Error Handling:

   • Implement error handling for cases where a user tries to access a part of the application they are not authorized for.

   • Provide informative error messages or redirect users to an appropriate page, such as a "Permission Denied" page.

7. Testing and Security Audits:

   • Regularly test your role-based authentication and access control measures to ensure they work as intended.

   • Conduct security audits to identify and fix vulnerabilities in your authentication and authorization logic.

8. User Management:

   • Develop a user management interface for administrators to assign or modify user roles as needed.

   • Implement password reset and account recovery mechanisms for users.

9. Logging and Monitoring:

   • Implement logging to track user actions and any access control failures.

   • Set up monitoring and alerting systems to detect unusual or potentially malicious behavior.

2.3 Manager Sign-In

1. Managers access the sign-in page.

2. Enter their credentials (username and password).

3. Click Sign In to access the Manager Dashboard.

• In the screenshot provided, the interface appears to be designed for the Manager role.

• Managers have additional tabs and controls compared to Employee’s Screen.

2.4 Employee Sign-In

1. Employees access the sign-in page.

2. Enter their credentials (username and password).

3. Click Sign In to access the Employee Dashboard.

• Employees generally have fewer tabs and controls compared to Managers.

• Their interface is likely focused on their specific tasks and responsibilities.

3.Conclusion

In summary, integrating roles and permissions in the Skill-mine Admin Portal's Groups & Permissions enhances security and efficiency in the Employee Manager Project.

It assigns roles, sets permissions, and organizes users into groups, ensuring each user accesses what they need.

This directs users to the right portal, improving productivity and data security, with Managers having extra controls and Employees seeing only what's necessary.

This smart integration optimizes user access and project management.